Processes

Mail management

Primary concerns:

  • Preservation of and access to the organization's correspondence, i.e. functional correspondence of the organization's staff, resulting from the organization's activities.
  • Integration of paper mail and e-mail management.
  • Control on task execution (mail treatment) and location of the mail.
  • Redaction of the organization's annual report

Redaction of the organization's annual report

Primary concerns:

  • Preservation of and access to the annual report.
  • Version management.
  • Control on task execution (writing of the different contributions).

Research project management

Primary concerns:

  • Preservation of and access to: the calls for research proposals, the research proposals, the research contracts and the research reports.
  • Version management.
  • Control on task execution (publication of research reports, which must be periodically submitted to the funding body).

Management of the decisions of the organization's administering board

Primary concerns:

  • Electronic archiving (access and storing) of the meeting documents: invitation, agenda incl. agenda appendices, minutes and decisions incl. decision appendices.
  • Electronic publishing of the preparatory meeting documents (invitation, agenda) as well as the decisions on the organization's intranet, and access control.
  • Electronic delivery of the agenda appendices.
  • Control on task execution (delivery of the agenda appendices).